Back in 2016, a survey conducted by CareerCast revealed that “Event coordinator” was the 6th most stressful job in the world with a stress rating of 51.15, coming in behind the likes of police officers, firefighters, and air force pilots who risk their lives every day. Successfully planning and executing an event is an extremely difficult task, and professional planners need to have nerves of steel if they want to stay on top of everything. It’s certainly not something most of us are cut out to do. This is just one of the many reasons why hiring a professional planner isn’t just extremely beneficial for organizing your corporate gala or international seminar; it’s become an absolute necessity in the modern world. We’ve seen more than enough examples of company personnel who thought they could handle the stresses of planning an event and ended up pulling their own hair out when things started to fall apart. But, how do you know which event company to hire, especially in a city like Dubai where there are hundreds of options to choose from? That’s where we come in! We’ve compiled this guide to help you select the best among event companies in Dubai that has all the required qualities to help make your function a resounding success. So, without further ado, here are the top 4 qualities you should look for when hiring a professional to plan your corporate events. 1. Interpersonal SkillsEvent planners need to effectively communicate and organize details with a huge number of people on an almost daily basis, including clients, team members, vendors, caterers, government officials, suppliers, sponsors, and the attendees at the event. To successfully manage such a large group of individuals, these professionals need to be able to resolve conflicts, bargain on behalf of the customers, and keep their cool when multiple clients start breathing down their back. It’s definitely not an easy task. During your research, keep in mind that events aren’t a one-day affair. You and your hired company will be in contact 24/7, and it takes a lot of mutual trust and respect to successfully pull off a mega-event. Make sure you hire someone who is easy to talk to and can calm your nerves down when things start to go south (as they so often do whenever a large-scale seminar or conference needs to be organized). 2. Prepared For The UnknownWhen it comes to organizing an event, it’s never enough to have only a plan B or C. As we mentioned earlier, things can and will go wrong throughout the planning process. It’s just the nature of the industry. Caterers back out at the last second, guest speakers are never sure if they’ll be available on your specific dates, and freak weather incidents happen at the worst possible time. There’s nothing you can to stop these incidents happening, but you can at least ensure that there backups and contingency plans in place for everything. And we really do mean everything! Experienced event planners in Dubai always work with a “whatever can go wrong will wrong” ideology, and they plan well in advance to ensure that mishaps cause only minor inconveniences, never major setbacks. 3. Great ListenersClients usually have a fairly good idea of what they hope to achieve from an event, but they can’t seem to express those ideas in a way that makes much sense logically. Any planner who’s been in the industry for a number of years will have become an expert at listening to his/her client’s demands, analyzing their needs, and formulating creative ideas that can be implemented in a professional manner. During your interviews with different companies, pay close attention to how much time they spend listening to your ideas and if they have a habit of speaking over you. These are the kind of people you want to stay far away from. They’ll try enforcing their own personal thoughts and opinions on your event and might steer it away from its original purpose. That’s not to say that you shouldn’t be open to ideas yourself. Of course, you’re hiring a professional planner in the first place because you want to use their expertise and skills, but you need to make sure that the event doesn’t deviate too far away from what it was originally supposed to accomplish. 4. Budget ManagementThe biggest reason why people hire the services of an event company is that they need someone who can manage their budgets professionally.
We’ve seen more than a few cases where amateur planners got their priorities wrong, spent major chunks of the available money at the start on things that weren’t as important, and didn’t have any left over at the end to cover for the inevitable problems that occurred. Be sure to check out your potential company’s portfolio and the history of past cases, and ask them how they’ve helped clients manage their budgets and save money in the past. If they have any case studies they can offer, they’re definitely the real deal and you’ve found yourself a planner.
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